ADMINISTRATIVE ASSISTANT, DEVELOPMENT AND ALUMNI RELATIONS

Company: Pennsylvania State University
Location: Erie
Posted on: November 15, 2024

Job Description:

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .JOB DESCRIPTION AND POSITION REQUIREMENTS:Penn State is currently seeking an Administrative Assistant in supporting Penn State Behrend, a commonwealth campus located in Erie, PA. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.The Administrative Assistant supports the administrative functions of the Development and Alumni Relations team at Penn State Behrend. This position reports to the Director of Development, working closely with the Development & Alumni Relations team as well as other college partners.Responsibilities: Responsibilities include but are not limited to the following:
  • Greet visitors and provide information; review, respond to, and direct inquiries
  • Prepares documents and reports, and compiles records
  • Support special events with lead coordinator; reserve spaces, develop itineraries, prepare materials, attend events for on-site support
  • Create and maintain database including updating of records
  • Create, review, and distribute list requests for internal and external communications
  • Provide support for internal and external scheduling
  • Coordinate meeting logistics for building
  • Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs
  • Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
  • May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
  • May coordinate work assignments of department/unit support employees to ensure efficient workflow and processes
  • Oversee student workers
  • Articulate Penn State's needs, ambitions, and values, including diversity, equity, and inclusion, through excellent informal and formal communicationsThe University is committed to ensuring that diversity, equity, inclusion, and belonging are central to the success of a world-class research institution. We are dedicated to fostering an institutional culture supporting the University's core values, with inclusion being a fundamental strength and an essential element of our public service mission: equity.psu.edu/equity-at-penn-state/resources. The University's commitment to diversity, equity, inclusion, and belonging is mirrored in the Division of Development and Alumni Relations' own ongoing work in these spaces: raise.psu.edu/diversity-equity-and-inclusion.Education and Experience: This position at the minimum requires a high school diploma and 2+ years of experience, or an equivalent combination of education and experience. The successful candidate will also have the following:
    • Ability to work in a fast-paced, confidential environment
    • Dedication to and understanding of the skills required to build relationships with diverse communities
    • Understanding of Microsoft Applications
    • Demonstrated commitment to diversity, equity, inclusion, and belonging
    • Strong organization skills and attention to detail
    • Exemplary interpersonal and communication skills
    • Proven ability to self-motivate and work both independently and as part of a team
    • Commitment to professional development, learning, and being mentoredBackground Check: Operation of a motor vehicle as part of the position's duties and a valid driver's license are required. Successful completion of a motor vehicle records check, in addition to standard background checks, is also required.Penn State's Division of Development and Alumni RelationsIf you believe in the power of higher education-and philanthropy-to shape the public good, you'll excel right here in Penn State's Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 700,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at raise.psu.edu and explore the success of our most recent campaign at greaterpennstate.psu.edu.Building a Career and a Life at Penn StateAcross twenty-four campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom-it's the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world: psu.edu/this-is-penn-state/facts-and-rankingsPenn State is a diverse and exciting institution that embraces individual uniqueness, fosters a culture of inclusion that supports both broad and specific diversity initiatives, leverages the educational and institutional benefits of diversity in society and nature, and engages all individuals to help them thrive: equity.psu.eduThis position is based at the Penn State Erie, The Behrend College, located in Erie, Pennsylvania. Erie, PA is located along Lake Erie and is within 2 hours of major US cities.The salary range for this position, including all possible grades is:$38,300.00 - $55,500.00Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.CAMPUS SECURITY CRIME STATISTICS:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .Employment with the University will require successful completion of background check(s) in accordance with University policies.EEO IS THE LAWPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)PA State Labor Law PosterAffirmative Action (https://policy.psu.edu/policies/hr11)Penn State PoliciesCopyright Information (https://www.psu.edu/copyright-information)HotlinesErie, PA

Keywords: Pennsylvania State University, Erie , ADMINISTRATIVE ASSISTANT, DEVELOPMENT AND ALUMNI RELATIONS, Administration, Clerical , Erie, Pennsylvania